EXPENSES
Where the money actually went A lightweight operational expense ledger — categories you define, receipts attached, and a running month-to-date view.
Expenses are a standalone bookkeeping record. They never touch folios, orders or the tax engine.
READ NOW OVERVIEW AND BENEFITS
Small properties do not need a general ledger They need to know what was spent, on what, by whom, with the receipt attached. Expenses does exactly that and deliberately nothing more.
Categories you define Utilities, rent, salaries, supplies, repairs — grouped the way your property thinks.
Receipts attached The photo of the docket lives on the record, not in a drawer.
Attributed Every expense records who entered it, when, and against which vendor.
WHY IT MATTERS
The receipts in the drawer are the ones you will never claim Expense capture fails when it needs a laptop and a spreadsheet. It works when someone can photograph a docket and file it in twenty seconds.
1 record per spend, with the receipt
0 folio or tax side effects
30 s to file one from a phone
Illustrative figures — replace with measured results before publishing.
PRODUCT DETAILS
A ledger that stays out of the way Everything you need to answer "what did we spend last month", and nothing you do not.
Expense entries
Amount, date, payment method, status, vendor and reference. Categories
Tenant-defined groupings with their own reporting rollup. Receipt attachments
Photos and PDFs stored against the expense record. Month-to-date summary
A running total by category on the index screen. Attribution
Who recorded it, and against which supplier. Export
Hand the period to your accountant as a spreadsheet. Deliberately not part of the billing pipeline Expenses record money leaving the business. They are not folio charges, not taxable supplies, and not part of the revenue snapshot.
No folio interaction: an expense never appears on a guest bill.
No tax engine: input tax handling is your accountant’s job, not the property system’s.
Mode-neutral: available to restaurant-only, hotel-only and full properties alike.
COMPARISON
Vestibel vs. a shoebox of receipts Capability Vestibel Shoebox Accounting suite Receipt attached to the record Tenant-defined categories Month-to-date summary Recorded by the person who spent it No accounting setup required
CUSTOMER STORIES
Vestibel gave us one guest record across rooms, restaurant and spa — check-in time is down 40% and we stopped losing restaurant charges entirely.
Dinesh Weerakoon · General Manager, The Banyan House READ CUSTOMER STORY
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RELATED RESOURCES
Explore related resources REQUEST A DEMO
See it on your own property A 30-minute walkthrough with your rooms, rates and outlets — no slides.
REQUEST A DEMO FAQ
FAQ Is this a full accounting system? No, and deliberately. It is an operational expense ledger — what was spent, on what, with the receipt. There is no chart of accounts and no double entry. No, and deliberately. It is an operational expense ledger — what was spent, on what, with the receipt. There is no chart of accounts and no double entry.
Do expenses affect the guest bill? Never. There are no folio, order or tax interactions at all; expenses are a standalone bookkeeping record. Never. There are no folio, order or tax interactions at all; expenses are a standalone bookkeeping record.
Can I attach a photo of the receipt? Yes. Receipt files attach to the expense record, so the evidence and the entry stay together. Yes. Receipt files attach to the expense record, so the evidence and the entry stay together.
Is it available to a restaurant with no rooms? Yes. Expenses is mode-neutral and available to any property holding the entitlement. Yes. Expenses is mode-neutral and available to any property holding the entitlement.
